Curriculum and Student Support Project Associate
Academic Affairs Office
The curriculum and student support project associate will assist with the day-to-day operations and administrative support activities for the Academic Affairs Office, primarily related to curriculum management, scheduling, accreditation, and support of the student experience. They will work closely with the Vice President for Academic Affairs, two Assistant Vice Presidents for Academic Affairs, the Associate Dean for Diversity and Inclusion, events staff, faculty, and other academic offices. They will coordinate closely with the Registrar’s Office on various curriculum projects. They will serve as a point of contact for the office with both internal and external constituencies, assist and represent the academic affairs office by handling multiple incoming issues and concerns as they arise, and manage special projects for the academic affairs office as assigned.
This is a full-time position, regular work schedule is Monday through Friday, 8:30am through 5:00pm, except as determined by the workload.
Courseleaf Catalog (CAT) and Curriculum Inventory Management (CIM)
- Administrative oversight of the online catalog system
- Coordinate with all contributors to update content, including curriculum requirements, to ensure timely publication
- Maintain the Academic Affairs portions of the catalog
- Train users and provide technical support to contributors
- Develop and maintain workflow process
- Track and maintain NYSED submissions, articulations, and MOUs
- Coordinate with the Registrar’s Office on changes to programs, changes to courses, and needed changes to DegreeWorks or Banner
Courseleaf Course Level Section Scheduler (CLSS)
- Administrative oversight of the development of the college schedule
- To coordinate the development of the semester course schedule, working closely with the academic department chairs and the associate deans in each of the schools
- To develop appropriate reports to assist in the schedule development
- Work with the department chairs and associate deans to resolve scheduling problems.
- Help prepare final exam schedule
Communication for Academic Affairs Office
- Prepare and send communications about upcoming events and deadlines
- Update and maintain Academic Affairs webpages
- Provide support for departments to update and maintain departmental and program-specific web pages
- Update Academic Affairs wiki pages
Project and Event Support
Academic Events including Ignatian Scholarship Day, Commencement, Honor’s Convocation, New Faculty Orientation
- Assist with volunteer coordination, communications, training, and day-of support
- Ad hoc support to Events Management team including seat assignments, labels, certificate preparation, invitation letters, coordination of RSVP’s, etc.
Office Administrative Support
- Provide administrative support to the Vice President for Academic Affairs, Assistant Vice Presidents for Academic Affairs, Associate Dean for Diversity and Inclusion, Director of Sponsored Programs, and Institutional Research
- Provide Committee support for Academic Program Board, Accreditation Oversight Committee, and other committees as needed
- Oversee communications with New York State Education Department related to program registration and curriculum inventory
- Provide office coverage to greet guests and answer incoming calls
- Manage scheduling for various committees and meetings
- Close coordination with and support for the Registrar’s Office
- Other duties as assigned
- Strict observance of confidentiality, strong decision making ability, close attention to detail, and accuracy and follow through
- Demonstrated ability to communicate effectively with both internal and external constituencies of diverse backgrounds
- The insight to anticipate the needs of the department and act upon those needs without direction
- The ability to multi-task
- The ability to anticipate schedules and move projects forward to meet deadlines
- The ability to work evenings and weekends as needed for certain events on campus
- A Bachelor’s degree preferred
- Strong commitment to promoting the college’s Jesuit mission, focusing on the whole person--mind, body and spirit. This includes a commitment to academic excellence, social justice, racial equity, and developing an inclusive community.
- A demonstrated history of self-direction and strong interpersonal skills
- Strong technical skills and a commitment to using technology to optimize performance
- Ability to create efficient processes and procedures that are cost/time saving
- Ability to create clear verbal and written communications
- Excellent calendar management skills, including the coordination of complex meetings
- Experience recording and preparing meeting minutes
- Proficiency in Microsoft Office, especially Outlook, Word, Excel, PowerPoint and the ability to learn new programs/systems
- Strong organizational skills and the ability to manage multiple and a variety of projects while meeting daily deadlines
The Office of Human Resources at Canisius College utilizes an online recruitment management system.
Individuals who need reasonable accommodations under the ADA in order to participate in the search process should contact the Office of Human Resources at (716) 888-2240.
To apply, go to https://www.canisius.edu/about-canisius/employment-canisius. Review of applications begins immediately and will continue until the position is filled. Please include your cover letter and resume with your application.
Canisius College, a Catholic and Jesuit University, has as its foundation the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The college is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.
Compensation and Benefits:
This is a full-time position. Benefits are available the first of the month after the full-time employee’s date of hire and include – health, dental and vision insurance, life and long term disability insurance, and retirement plan enrollment is available to full-time employees with contribution from College after one year. Paid holidays, vacation, personal leave and sick leave.